Permit to Work Software

Permit to Work (PTW) software proves to be a very useful and convenient tool to establish control, co-ordination and communication, following correct work sequences among the participating agencies through computer system, facilitating:

Full view of entire work scenario to enable the in-charge to take correct and fast decision

Right, definite and quick communication

Smooth flow of work, saving time, avoiding lengthy paper work

Easy & quick retrieval data bank

Application of Job Hazard Analysis and Isolation Lockout Tagout procedures


Area Map

Area map is an aerial view of the plant layout which depicts the current status of permits issued and application waiting, moreover it facilitates:

Color codes and symbols identify the nature of permits

Identification marks for different permits with their brief work description

With a single click, entire status of permits and application appears, identification marks for different isolation points with status.

area map of plant layout

Job Hazard Analysis

PTW software allows creating or attaching Job Hazard Analysis (JHA) or Task Risk Assessment (TRA)

The job can be broken down into a series of work steps, each being recorded on the JHA. Each work step is then analyzed separately to determine the potential hazards related to it

A client-specific Hazard library is provided to stimulate though and to assist in defining the hazards and controls of each work step

Job Hazard Analysis Steps

Isolation Management

Application maintains record of each equipment, their isolation points and isolation procedure with relevant aids like actual photographs, drawings and diagrams

Software can incorporate the user’s application of different Lock-out / Tag-out accessories

Software gives engineer the ability to print out Isolations list & Tags that can be taken to the worksite and used to carry out the required isolations which are then recoded in the PTW software.

Isolation Management

On-the-spot Audit

The safety team should remain aware of the progress of every permits

If necessary, they should STOP THE JOB (SUSPEND) and request to re-assess INSTANTLY

Instant safety audit

Management Information

Flexible analysis functions delivering ‘real-time’ management information

Built in management reports like permit issued, suspended permits, Isolation list, JHA list, Hazards list etc.

Graphical presentation for statistical analysis

System supports all reports, permits and certificates to be exported as PDF files for easy distribution

Management Information

Compatible with iPad/Tablet/Smart phones

Access software, get notified, send approvals anywhere from your Smart phones, iPads, Tablets

User interface is targeting "Keep it simple" goal

Worked without network connectivity as well, in offline mode

Compatibility with portable devices like iPad/Tablet/Smart phones

Knowledge Sharing

Knowledge-based processing of safety information, such as JSA, Isolations allied with capture of lesson learnt, accidents occurred following work tasks and experience gathered at work sites during execution of actual job

Powerful tool to process permits and certificates electronically in an informed and highly integrated manner

Permit tracker

Every authorized user of Permit to Work system get aware about the ongoing permits and can track applications with their status

Knowledge Sharing

Warning & Alerts

Software warns issuer if permit which is raised coincides with a permit in current use on the same location or grid reference

Location hazard warning with danger zone classification ensures that users are aware of the potential dangers

Reminder for the permit validity expiration

State-flow also encompasses email, concurrence, notifications, lesson learned, gas testing and many other trigger features to support the safety processes

Warning and Alerts

Other Value-Added Benefits

Permit Monitoring
Facilitates to maintain log of audit held by Safety or authorized users for live permits with hand held devices
Interactive Dashboards
Preformatted charts, graphs and scorecards in personalized dashboards., At-a-glance' views / insights on all aspects of business performance
External References (Attachment)
Facility to attach any external references in form of electronic document such as work procedures, photographs, drawing, diagrams etc.
Gas-test Monitoring
Log of continuous / frequent gas test data using wireless handheld devices.
Web-Based Solution
Internet/Intranet based secure application, Runs at single/multiple location(s) as per hierarchy of organization
Approval Mechanism
This mechanism validates both the users and the data before allowing a change.
Multilingual Solution
Software interface is available on various languages
Key Performance Indicators (KPI)
Track performance of your organization based on personalized Performance Indicators
Unadulterated Information
Information cannot be tampered if once submitted to the central repository
User-Friendly Interface
Easy interface to operate, optimize data entry, quick access on reports-graphs an easy navigation among system components
System offers advanced configurable security features extending to single sign on, security switching, roll and skill matching.
Online technical support; library of support documentation/materials


Management of permit to work documents and certificates.

Type of documents

Hot work permit

Cold work permit

Electrical isolation

Mechanical isolation

Confined space entry certificate

Scaffolding certificate

Excavation certificate

Diving certificate

Radiography certificate


Notification generation

Permit creation

Concurrence and authorization

Supporting isolations and certificate issuance

Permit issue

Gas testing

Surprise inspection by safety

Issue for testing

Surrender control

Valid-to and expiry

Full audit trail and history

Permit states

Application mode





On hold





PTW software contains feature to manage the entire isolation process with controls and checks to support logical process flow, ensuring the synchronization of plant isolation with permits

The isolation & de-isolation process can be managed with Lock or Tag control. It gives engineer the ability to print out isolations list ad tags that can be taken to the worksite and used to carry out the required isolations which are then recorded in the software

Isolation point verification
Mobile devices can be used to upload specific isolation point’s details in order to provide plant engineers the ability to locate and confirm the isolation points as specified Isolation engineer can confirm the appropriate isolation sequence. On completion, the information can be uploaded to affirm specified isolation points have been applied. The system facilities de-isolation procedure in a similar manner


Isolation points & types

Isolation states

Shared isolations

Procedure as an attachment

Tag & lock box detail

Audit and history

Job Hazard Analysis (JHA) or Task Risk Assessment (TRA) can be integral part of PTW software

Following task definition the job can be broken down into a series of work steps, each being recorded on the JHA. Each work step is then analyzed separately to determine the potential hazards related to it

A client-specific hazard library is provided for assisting in defining hazards and controls for each work step

Draft JHA can be printed and used to visit the worksite for evaluating the hazard present, followed with JHA update, refinement and addition of Hazards and controls

Supplementary assessments such as materials, lifting plans or crafts can also be supported with the document attachment facilities of the software

Clear working party communications: Job Hazard Analysis provides the work team with identified hazards, controls, barriers and safety documents that require communication prior to work environment. JHA can act as support tool where the individual input, agreement, roles and responsibilities can be agreed with the working party prior to commence work