Permit To Work Digital Solution

Meticulously crafted end-to-end digital Permit-to-Work solution revolutionizes permit lifecycle management, seamlessly synchronizing operational, maintenance, shutdown, project, and other scheduled or unscheduled work, thereby enhancing operational efficiency, productivity, and safety compliance.

Our solution’s biggest strength is that it can be customized to adopt to the client’s permit to work procedure and can address to their unique business needs and challenges.

Overview

Our PTW software platform offers a range of “out-of-the-box” features aligned with industry best practices. However, it’s also highly flexible and can be configured or customized to meet the specific preferences of each client. With our platform, clients have the freedom to configure hierarchical fields, labels, checklists, and risk matrices to align with their unique business requirements. Additionally, we specialize in customizing permit workflows and forms to suit the individual needs of each organization.

One of the standout features of our PTW software is its seamless integration capabilities. It can easily integrate with existing ERP systems such as SAP, Oracle, or other similar platforms. Furthermore, our platform offers integration with existing Active Directories, providing single sign-on (SSO) functionality, along with compatibility with various email clients.

Life Cycle of a Permit to Work

Streamlined Permit to Work procedure

  • Integrated, synchronized and streamlined end-to-end digitization of the entire PTW process starting from permit request up till permit closure/cancellation.

  • Supporting activities such as task-based risk assessments and additional certificates such as energy isolations, or practices such as tool box talks.

Comprehensive Risk Management

Plays a vital role in risk management. One can assess the associated hazards, specify the necessary safety measures and communicate it with the working party. In addition to integrated risk assessments, the system ensures that the critical-to-safety steps cannot be bypassed, thereby, reducing the likelihood of accidents, injuries, property damage, and operation interruption.

The process includes:

  • Risk Identification
  • Assessment (risk likelihood, impact level, and grading via configurable risk matrix)
  • Determination of necessary control measures/mitigations
  • Risk assessments review, approvals and acknowledgments
  • Reference Library (Conceive, document, and build risk register)
  • Provision to periodically review and revise risk assessments

Streamlined SIMOPS

The industrial workplace is dynamic. Its floor operations change continuously, with recurrent and parallel operations required for maintenance, repairs, and management changes in terms of new installations and expansions. This dynamicity requires various permits that sometimes lead to overlapping permit requirements of area, location, machinery or equipment and isolations.

Our solution adeptly addresses work conflicts by:

  • Enhanced Field Communication

  • Identification and Establishment of Individual Responsibilities

  • Increased visibility of operations involving common equipment, energy source, and their isolations

Safe Shift Handovers

Shift handover is a crucial aspect of a Permit to Work system. Therefore to ensure continuity and minimize errors, there is a need for a standardized procedure for shift handovers.

  • Therefore, our shift management provision ensures that a new permit is issued or that the existing permit requires re-validation by the incoming shift. Furthermore, a shift handover procedure is initiated to guarantee the seamless transfer of every detail and responsibility from outgoing to incoming personnel. For jobs where atmospheric testing is critical, re-testing of the atmosphere at the start of each shift by the Authorized Gas Tester (AGT). All pertinent information is accurately documented on the permit for clarity and accountability.

Robust Energy Isolations & LOTOTO management

The management and information of energy isolations are crucial since they are mandatory to enable safe working conditions.

The process includes:

  • Build a central equipment repository containing equipment-wise and energy-wise (electrical, process, etc.) isolation points and other isolation details such as electrical line diagrams, P&ID, etc.
  • Mark ‘need for isolation’ when requesting a new permit/reviewing a permit request and fill the necessary details (reason, method of isolation, type of isolation, etc.)
  • Perform the required isolation(s) by the authorized personnel
  • Print weatherproof isolation tags used to identify isolations, locks, or key safes
  • Facilitate on-field isolations verification using handheld mobile devices
  • All other supporting processes such as Re-energization/De-isolation, Sanction to Test, and, extended period of isolations.

Area map

  • Bird’s eye view of all permitted work being carried out or commencing upcoming permits across all sites/plants/facilities.
  • Determine any potential work conflicts/overlaps and make appropriate and accurate decisions.
  • Live indicator of work location during permit requests.
  • Color codes to differentiate permit types.
  • Track various stages of permits.
  • Permit information pop-ups.
  • Visual identification of nearby work activities.

Transformative Insights

At-a-glance dashboard and several compelling reports that aggregate PTW data in near/real time to provide the insights that aid in your evaluation process of determining the effectiveness of the implemented permit to work procedure.

  • Access electronic permit register for easy retrieval of permit records

  • Track permits status in real-time

  • Graphical dashboard that can:

  • Highlight high-risk operations

  • Assess critical PTW metrics like requested, approval pending, ongoing, suspended, and their types (hot, cold, gas cutting, etc.)

  • Trend analysis

  • Various system generated reports

  • Capture any lessons learnt at end of the job

  • Perform internal audits based on the collected data

  • Utilize insights for Incident Investigation

Benefits

Improved Safety

  • No approval bypass

  • Comprehensive hazard listing

  • Associated control measure suggestions

  • No bypass of critical-to-safety step

  • Auto identify SIMOPs and potential work conflicts

  • Robust communication & control amongst multiple agencies

  • Integrated worker(s) competency checks

  • Improve through lessons learnt

  • Easy risk assessment sharing

  • Ensure safe plant hand-over post work completion

Increased Operational Efficiency

  • Faster work planning & permit request
  • Quick identification of work conflicts
  • Faster approval of work
  • Significant time-effort savings by elimination of moving paperwork by manpower
  • Efficient isolation management – Faster isolation planning, Auto-detection of isolation conflicts, digitizing isolation tag printing
  • Re-use of risk assessments
  • Efficient handling of increased work load during shut-downs
  • Reduced administrative overheads

Better Compliance Fulfillment

  • Internal PTW audits
  • Maintain easily retrievable PTW data for external audits via click-ready reports
  • Protect human lives and property assets by reducing workplace incidents

Environmental Benefits

  • Save paper, save trees

(A PTW usually consists of 2 pages which is multiplied by triplicate = 6 pages/permit. Out of which Control room & HSE Team copies can be eliminated with digitization.

Say, if 3600 permits are raised in your plant per year, then annual savings will be 14,400 pages which is equivalent to 2 trees saved)

Data security & Administration

Secure, flexible and globally trusted software deployment standards

Global Industrial Compliance

With industry-specific functionality – leverage and extract performance automation

Superior Support
Service

Post-implementation – focus on Hypercare and general support

Effective
Implementation

Consulting to implementation of solution – we deliver your digital goals

Mobility &
Multilingual

We posses the expertise to understand your geography and automate your risk management

Gain Control & Flexibility with Permit To Work Software

  • Platform with out-of-the-box features aligned with industry best practices
  • Configurable and/or customizable to match client’s business preferences
  • Ability for clients to configure hierarchical fields, labels, checklists, and risk matrices
  • Customization of permit workflows and forms unique to each organization
  • Integration with existing ERP systems like SAP, Oracle, or others
  • Support for Active Directories/Azure AD integration and single sign-on (SSO)
  • Integration capabilities with Microsoft 365 and other email service providers

e-PTW Configurability vs Customization

Permit to Work (PTW) Approval Workflow

Digital transformation for your Safety operations With Flexible Robust Solution That supports

Click the icons to explore the platform

Permit Monitoring

Facilitates to maintain log of audit held by Safety or authorized users for live permits with hand held devices

Interactive Dashboards

Preformatted charts, graphs and scorecards in personalized dashboards., At-a-glance' views / insights on all aspects of business performance

Isolation management Tool

Placing Isolations & verifying isolations placed (RFID/Barcode scanning on isolation tags)

Key Performance Indicators (KPI)

Track performance of your organization based on personalized Performance Indicators

External References (Attachment)

Facility to attach any external references in form of electronic document such as work procedures, photographs, drawing, diagrams etc.

Hazardous environment compatible

Made for ATEX Zone 1 devices for hazardous industries

Web & Mobile Based Solution

Internet/Intranet based secure application, Runs at single/multiple location(s) as per hierarchy of organization

Approval Mechanism

This mechanism validates both the users and the data before allowing a change.

Multilingual Solution

Software interface is available on various languages

Gas-test Monitoring

Log of continuous / frequent gas test data using wireless handheld devices.

Security

System offers advanced configurable security features (2 FA and HTTPS).

User-Friendly Interface

Easy interface to operate, optimize data entry, quick access on reports-graphs an easy navigation among system components

Unadulterated Information

Information cannot be tampered if once submitted to the central repository

Support

Online technical support; library of support documentation/materials

Electronic Signature

System offer the option to draw a signature on your phone, which will get printed on Permit Document

Geotagging

Capture User’s location using GPS during Permit request, Permit Approval and Permit Audit

Industries Served

Automobile

Highly stratified and diverse set of operations as seen in automobiles and automotive manufacturing require cross-functional teams spread over different shop floor. Execution of permit to work therefore, need visibility, singular platform and a hierarchy based (vetted) flow of authorization

Inspired by the principles of Lean manufacturing, a permit to work software stands to offer all of these features with better reporting, notifications and proactive escalation of requested permits – truly a digital platform that offers better control of work.

Our Success Stories

Inspiring Stories

Testimonials from Industry Pioneers

TECH EHS has been a great partner in accelerating and elevating our EHS journey. With “a click of a finger,” the platform could retrieve and present any useful information or data. Additionally, the mobile application provided ease of use for anyone to record any incident or observations for further investigations instantly. Their expertise and commitment to our needs have been evident in delivering solutions through the software and support rendered. We appreciate their continuous efforts to improve the software and adapt to our evolving needs.

Natsteel Holdings Pte Ltd , Rajesh Bhat K.P., Asst. Vice President, BizTech Services
TECH EHS Team is knowledgeable in solving and giving suggestions to the E-PTW and WMS system that we worked with. They illustrate the benefits of using the e-system and give us confidence to continue the business with them. We have a new experience to work together with suppliers overseas and are glad to manage the time well and able to complete the projects on time. We appreciate and value your support and service. Looking forward to having the next project soon!
Kraiburg TPE Technology SDN. BHD., Malaysia , (Amelia Ng Pui Yee, Senior EHS Executive)

We were looking for a competent solution for our scaffolding operations spanning multiple sites. Scaffolding management system offered us the ability to shift from a basic to digitalised all-in-one platform.This has enabled efficient scaffolding operations providing inspected and safer material, effortlessly. What helps our case even more is the software availability in local language (Chinese) and English.

CTCI Corporation

We needed a customized solution, as the sheer scale of our operations demanded accurate estimates of scaffolding equipment and manpower. Older methods resulted in significant time delays in scaffolding operations. Through our close discussions, TECH EHS proposed a workflow for SMS that fitted the bill, perfectly. Ultimately, this led to an overall reduction in delays and a streamlined scaffolding lifecycle.

Kiewit Corporation

It was a wonderful journey with TechEHS team from past 4 years and I am recommending  TechEHS software tool to everyone for effective implementation of EHS Management system. We appreciate entire team of TechEHS for their co-operation and respond to our queries very quickly.

V-Guard Industries Ltd., Prakash V, Dy.General Manager, EHS Manufacturing Services

CGPL Mundra is first UMPP of 4000 MW that has been commissioned in the shortest duration of one year and “permit to work system” was one of the challenge for safe work culture. TECH EHS’s tailor-made EPTW system which could be developed as per the organization safety guidelines has provided us ultimate solution. We got an excellent and prompt support from TECH EHS throughout. This system has exhibited all essential features of company safety guidelines and can be established in other divisions of the company. Thanks!

COASTAL GUJARAT POWER LIMITED (TATA POWER COMPANY)(, Umesh Likhite (Group Head – Operations)

One of the advantages of awarding the contract to TECH EHS is that they have expertise in the field and they are easily able to understand our requirements with very minimal consultation. It would be easy for us to roll out the projects within the stipulated time. We have partnered with TECH EHS for many animation projects, software project and continue to use their services to this day. The net result of our association has been very fruitful and productive. Keep it up TECH EHS!

USV INDIA LIMITED., Suresh R. Penmatsa (Associate Vice President - Corporate EHS)

We are very happy to have implemented software developed by TECH EHS. On field staff (ground level supervisors) is comfortable using it as it has been customized to adapt easy work-flow. We recommend their services to anyone looking for software services. Reporting was a key challenge and they addressed this through reporting measures through graphic charts and analytical trends. This reduced time spent over meetings. We are quite grateful to TECH EHS for providing such a solution and would look to continue this partnership in future also.

SIEMENS INDIA LIMITED, DAHEJ, Virendra Kansara (EHS Advisor)

TECH EHS has provided Employee ID Badging Software & Onsite Manpower solutions to IOCL. We state that your Team is providing the best services to our Corporation. We have no complains till date and are satisfied. The entire process is very simple and hassle-free. They also maintain the deadlines and no unnecessary follow-ups are required. We wish TECH EHS Good Luck….! Keep it up….!

INDIAN OIL CORPORATION LIMITED - PANIPAT REFINERY, Rai Sahab (SERO-Time Office)

Our Clients

FAQS

The Permit to Work software is designed to manage the process of issuing permits to work, which are required before any hazardous work can occur. It is an end-to-end digitized PTW process for various permit types, such as cold work, hot work, etc.

TECH EHS’ e-PTW (electronic permit-to-work) software is a convenient tool to establish control, coordination, and communication following correct work sequences through computer/ mobile devices. The software:

  • Provides a full view of the entire work scenario enabling the authorities to make informed decisions.
  • Promotes better communication and avoids the bypass of defined safety processes.
  • Allows smooth workflow, saving time and avoiding lengthy paperwork
  • Makes it easy to access the permit data bank.

The PTW system includes digitization of performed activities of a permit-to-work system as enlisted below:

  • End-to-end PTW process digitized for various permit types such as cold work, hot work, etc.
  • Complimentary permits/certificates integrated into the PTW process (e.g., confined space entry, excavation certificate, lifting plan, etc.)
  • Isolation Management, along with LOTO and Tag Printing.
  • Safe Work Execution
  • Risk Management
  • Job Safety Analysis (JSA)
  • SIMOPs and Work Conflict Management
  • Permit Audits / Inspections
  • Gas testing by Authorized Gas Tester
  • Handover of permit-related work in the absence of authorized personnel
  • Permit Register
  • Integration with Plant Maintenance Management Systems such as the SAP PM module
  • Reports and Insights
  • And More

TECH EHS’ Permit To Work System can be used by nearly every industry, like oil and gas, automotive, construction, telecommunication, chemical, food and beverage, pharmaceuticals, shipbuilding, energy, fast-moving consumer goods (FMCG), and more.

TECH EHS has an experience of almost two decades of providing end-to-end safety solutions. Our tailored solution delivery, experts within the national and international regulatory frameworks, and excellent rate for acceptance and proactive compliance management make us unique.

Of course! We know and understand that “one size fits all” is not a motto of the safety industry. Every sector, organization, and even department has specific safety demands, and we ensure to address individual solutions for all safety challenges.

Yes, we have product-specific case studies for reference. We also recommend exploring our EHS blog and resource gallery for whitepapers, videos, buying guides, and webinars. These will deepen your understanding of our work and help you make better choices.

Yes, we have product-specific case studies for reference. We also recommend exploring our EHS blog and resource gallery for whitepapers, videos, buying guides, and webinars. These will deepen your understanding of our work and help you make better choices.

All our safety software can be easily integrated with any third-party software like ERP or HRM systems. All we need is access to the system!

e-PTW Benefits:
  • Improved safety
  • No approval bypasses
  • Increased Operational Efficiency
  • Quicker work planning & permit request
  • Early identification of work conflicts & faster approval of work
  • Time and effort savings by eliminating manual paperwork.
  • Efficient isolation management
  • Better Compliance Fulfilment
  • And More.

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