Contractor Management Software

Bridge, ‘sync’ & link organization to contractor-vendor association

On-Premise | Cloud | Hybrid

Coverage

  • Management
  • Contractor Vendor
  • Site-project Safety
  • HR Performance
  • Training
  • Security & Authorization

Mapping

  • Omnichannel Transparency
  • Contractor On-Boarding
  • IRecords | Performance | Metrics | Compliance
  • Report, Alerts and policy enforcement
Implementation | Support | Customize

Quintessential Challenges

  • Siloed approaches for labour workforce, vehicle and equipment management causes liabilities.
  • Liabilities lead to less and less accountability – esp. missing data capture and analytics.
  • Lack of cohesive decision-making and missing metrics affect operational performance.
  • Lack of HSE policy coverage and monitoring magnifies issues for stakeholders.
  • Planning-management roadblocks cause systemic operations to breakdown, often.

Contractor Management Software (CMS)

  • Bridge, ‘sync’ & link organization to contractor-vendor association.
  • Review report and activate HSE performance management for worksite.
  • Performance management data reporting for effective accountability.
  • Aggregated and granular data capture for superior decision making.
  • Proactive compliance and adherence to standards via digital platform.

CMS Feature Mapping

SITE-PROJECT POLICY ENFORCEMENT

  • Good practices
  • Flag, notify & disallow violators
  • Inspection Checklists – all mechanized assets
  • HSE planning, monitoring and implementation support

SKILL & INFORMATION DRIVEN ENVIRONMENT

  • Safety Induction
  • Special skill Training
  • Fingerprint identification
  • Skill based access and authorization criteria
  • Generates ID badges, gate-pass with barcodes

REPORT

  • Log-in & Log-out
  • Headcount with unique identifiers such as contractor name, date, dept. etc.
  • Contractor workforce work-hours

ALERTS

  • Training date expiry
  • Id-Badge Validity expiry
  • Work beyond authorized scope

INFORMATION CAPTURE AND INTERACTION

  • Personnel registration
  • Safety induction recordkeeping
  • Omnichannel “Entry-access” authorization point

CONTRACTOR ASSET REGISTRATION

  • Worker-subcontractor-vendor
  • Vehicular
  • Other assets

MONITOR & TRACK

  • Workforce-labour authorization controlled movement
  • Vehicular-mechanized asset authorization based movement

CMS Deliverables

  • Conform to contractor qualification and contractor on-boarding.

  • Enhance contractor safety with
    analytics.

  • Reduce the potential for contractor-related incidents.

  • Improve collaboration with real-time feedback and performance metrics.

  • Permit and authorization based digital platform.

CMS highlights

  • Registration of labour-employees and vehicles for Contractor-Vendors via web portal
  • Training division associated activity, planning, verifications and authorization via web portal
  • Punch-in/punch-out biometric feature for attendance and work hour calculations.
  • Transparent and authoritative data capture point for superior coverage.
  • Proactive safety deployment, implementation and metrics.

Contractor Management Software Module

Contractor-Vendors will access this Web portal using internet for registration of their employees and Vehicles.

EMPLOYEE-PERSONNEL

  • Maintain personnel records with their photographs
  • Photo ID verification – image capture and upload facility
  • ID proof verification – scanned image storage and referral facility
  • Medical Fitness verification – Access to personnel medical/fitness information instantly
  • Designated personnel identification information – workplace, reporting, job-role etc.
  • Digital hierarchy as per work role
  • Express registration and induction facility with cited gate-pass generation, in-hand
  • Type of Id-Badge Card (as per site specification)

    Permanent

    Temporary

    Visitor

VEHICULAR

  • Detailed vehicle checklist.
  • Details of Vehicles are captured (RC, PUC, Insurance etc.)
  • Details of Driver (DL No. , Address Proof, Photo, biometric etc.)
  • Details of khalasi (Address Proof, Photo, biometric etc. )
  • Document Scanning for future reference
  • Vehicle Inspection report

Training division associated activity, planning, verifications and authorization via portal management

  • Critical activity training – Planner, scheduler on a feature dashboard access
  • Employee registration - safety induction and gate-pass issue
  • Digital record keeping – contractor workforce and associated employee information

    Review medical records and cross-verify stipulated documents

    Training record details with authorized biometrics

  • Trainer authorized ID-badge printing, one click away.
  • Revalidation process and authorization on same dashboard
  • One-click\dashboard management for instant access and monitoring

Contractor-vendor Report

  • Critical activity training tracker
  • Special training given to the candidate
  • Violation history

    Absolute

    Life saving rule

    Serious violation

    Willful violations

    Repeated violation

    Failure to abate prior violations

Training Report

  • Good practices
  • Search Engine

    Worker Name

    Name of the trainer

    Training History

    Medical status

  • Critical activity assessment records
  • Login - Logout time
  • Data filters

Login Logout Report

  • ID-Badge

    Re-prints

    Issue report

    expiry report

  • Violation-Good practice Report
  • Black List Report
  • Asset based contractor management reports database

HSE App Report

  • Contractor wise
  • Performance Report
  • Safety Performance Scorecard
  • Report

Transparent and authoritative data capture point for superior coverage

  • Personal data entry
  • Biometric scanning, capture and data transfer
  • Safety Training with audio-visual aid
  • Safety passport issue - Quick Assessment and
  • Status Pass/Fail
  • ID card Printing
  • Touchscreen based system

Punch-in/punch-out biometric feature for attendance and work hour calculations

  • Time stamp based record – for entry-exit metrics
  • Detailed reports:

    Daily head count with chosen filters (dept., area, supervisor etc.)

    Working hour

    Alert management : work beyond 12 hr. OR training due-date expiration

    Automatic time lockout: Worker hours logged beyond 12hrs. will be not allowed log-in within next 8hr. (rule based)

    Less than 30 min wait time for server to cloud sync – crucial for remote site management

    Purpose and site-based authorization riders can be accommodated

  • HAZARD REPORTING

    Daily Observations, Contractor Safety Audit, Joint Safety Audit, GEMBA visit Observations, Incident Reporting

  • INDICATORS

    Performance Indicators

  • ID BADGE SYSTEM

    Log In/Out Report, Block black listed employees, Employee payroll integration

  • MENU OPTIONS

    HSE Manual/ Handbook, App Login/Logout, App Help

  • SAFETY INSPECTION

    Vehicle Inspection, Safety Harness, Portable Electrical Equipment, Lifting tools tackles, Construction Machines

  • SAFETY PERFORMANCE

    GEMBA Score Card, HSE Plan Monitoring, Reward and Recognition

Successful companies around the world rely on us.

What our CLIENTS say

One of the advantages of awarding the contract to ASK-EHS is that they have expertise in the field and they are easily able to understand our requirements with very minimal consultation. It would be easy for us to roll out the projects within the stipulated time. We have partnered with ASK-EHS for many animation projects, software project and continue to use their services to this day.The net result of our association has been very fruitful and productive. Keep it up ASK-EHS!
Suresh R. Penmatsa (Associate Vice President - Corporate EHS)
USV INDIA LIMITED.
CGPL Mundra is first UMPP of 4000 MW which has been commissioned in the shortest duration of one year and “permit to work system” was one of the challenge for safe work culture. This tailor-made soft based EPTW system which could be developed as per the organization safety guidelines has provided us ultimate solution. We had hesitation to go for this system as solid consistence maintenance support was a major reservation however we got an excellent and prompt support from M/S Ask EHS engineers throughout the journey. This system has exhibited all essential feature of company safety guidelines and hence this system can be established in other division of the company.
We are thankful to M/S ASK EHS for their excellent services throughout development and stabilization process of this system.
Umesh Likhite (Group Head – Operations)
COASTAL GUJARAT POWER LIMITED (TATA POWER COMPANY)
ASK-EHS’ services have been beneficial and helped to lift the standard of Safety within our organization, by making personnel aware at various establishments in different countries, about the near misses or accidents, using the medium of Animation.
Phil Kinney (Corporate Safety Head)
GKN GROUP COMPANIES
ASK-EHS has provided Employee ID Badging Software & Onsite Manpower solutions to IOCL. We state that your Team is providing the best services to our Corporation. We have no complains till date and are satisfied.

We wish ASK-EHS Good Luck….! Keep it up….!
Rai Sahab (SERO-Time Office)
INDIAN OIL CORPORATION LIMITED
We were looking for a competent solution for our scaffolding operations spanning multiple sites. Scaffolding management system offered us the ability to shift from a basic to digitalised all-in-one platform.This has enabled efficient scaffolding operations providing inspected and safer material, effortlessly. What helps our case even more is the software availability in local language (Chinese) and English.
CTCI Corporation
We needed a customised solution, as the sheer scale of our operations demanded accurate estimates of scaffolding equipment and manpower. Older methods resulted in significant time delays to scaffolding operations. Through our close discussions, ASK-EHS proposed a workflow for SMS that fitted the bill, perfectly. Ultimately, this led to an overall reduction in delays and a streamlined scaffolding lifecycle.
Kiewit Corporation

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