What does a safety officer require to carry out their operations seamlessly?
- A team that co-operates? Yes.
- All essential documents in one place? Certainly.
- Easy coordination between all departments? Without a doubt.
- Precise observations, incident reporting? Absolutely!
- Proper audits and inspection schedules? Indefinitely!
Well, all of these and much more.
Even though every safety officer has dedicated services and operations to look after, their performance matters greatly.
What if we say that Sharepoint Online, a part of the Microsoft Office 365 suite, is a collaborative platform with a powerful EHS application for managing hazards, incidents, inspections, compliance, and much more?
Microsoft Sharepoint and EHS
Microsoft SharePoint and the EHS application leverage incredible communication, collaboration, document, and process flows. Your organization can avail all of the benefits from a seamless user experience to powerful dashboards.
Whether you choose an on-premise application or cater to scalable operations from the cloud, the Sharepoint-based safety management program allows:
- More flexibility and scalability than other EHS systems.
- Integration of other Microsoft tools. (Access to BI and OneDrive)
- Mobile-friendly usage and applications.
- Upgraded security features.
- And more.
You must be wondering that these are general operations that Sharepoint makes easy, so are there any safety-specific operations that it makes seamless?
So here is your answer.
A SharePoint-based safety management system helps to report, monitor, and track incidents, injuries, near-misses, etc.
It allows centralized gathering of who, what, when, where, and why of incidents and tracking details through corrective actions and reporting.
It enables us to make intricate observations for a proactive and preventative safety program.
It keeps all the engaged employees on the same page by tracking corrective actions, assigning, tracking, and managing work assignments.
It helps keep worries at bay by scheduling, alerting, and ensuring thorough audits and inspections.
The safety system keeps track of the workers’ health, training program, attendance, and certifications.
The contractor management system allows tracking and managing contractors, vehicles, machines, equipment, and work areas.
When Should You Incorporate Sharepoint for Safety Management?
Now that you know what a Sharepoint safety management system can do, you must be eager to incorporate it. But here are a few things you must remember before making this incredible system a part of your everyday safety processes.
1. Are you a new or existing Sharepoint user? If you already have a Sharepoint system, the version should support a safety management system, and if it does not, you need an upgrade. If you are a new user, you need to consult the experts who offer consultancy or SharePoint-based safety programs to incorporate a system according to your organization’s safety requirements.
2. The size of your organization. It matters primarily as the size determines the investment in the SharePoint platform. A large-sized organization may require a massive investment with many modules, whereas a small or medium-sized one would need a scalable and flexible one.
3. Your IT team and Microsoft 365. If you have incorporated MS Teams or BI as a part of your existing system, implementing a safety management system will be hassle-free. But if you are not accustomed to the entire Microsoft 365 system, you may need assistance understanding how beneficial it can be to your organization.
4. It is tailor-made (mostly). The Sharepoint program is a massive hit due to its personalization factor. Therefore, one has to communicate their requirements in a detailed way to get the best out of the system. The play and plug feature hardly works here.
5. The training program. As said earlier, if you have an existing Sharepoint portal incorporating safety management is a piece of cake. And the new users may require some effort. Nonetheless, training programs are essential for both parties and are generally very transparent and easy to understand.
Once you have understood the organization’s requirements concerning SharePoint and safety, you can incorporate the system appropriately. Some third-party providers understand your requirements and integrate the plans accordingly. Therefore it would be a good idea to consult the experts to include the best EHS solution powered by Sharepoint.
Advantages of Microsoft Sharepoint-Based EHS Management System
LBC Tank Terminals (LBC), an independent operator of midstream and downstream bulk liquid storage facilities for chemicals, oils, and refined petroleum products, reported a 370% increase in near-miss reporting after the incorporation of SharePoint-based safety software.
The numbers are appalling, but they stand true as the case study states that employees found it easier to report incidents and take corrective actions to amplify safety.
But if you need more than the easy-to-use advantage to convince you to incorporate the software, here is a list of benefits of the SharePoint-based EHS management system.
- Share, track, schedule, and document compliance and audits with precision.
- Automate almost all the safety processes.
- Collect, analyze and generate data with details.
- Manage reviews, approvals, and reports with the click of a button.
- Synchronize Word and Excel files along with the calendar.
- Streamline communication at all levels.
- Use mobile devices for data capture and integration.
- Top-notch security and authentication.
Did we paint you a clear picture?
Despite the competition, Microsoft Sharepoint has emerged as a sheer winner as a collaborative tool for workplaces. Therefore, it has become an efficient and promising tool to guarantee flawless safety processes.
Whether an on-premise or on-the-cloud platform, both have immaculate workflows. The remarkable thing noted by employees is the platform’s ease of working. When reporting gets easy, the employees report even the tiniest details. An integrated safety system will not only amplify the safety of a workplace but also inculcate a sense of safety in the employees. And this further gives more power to the safety officers to act accordingly.
A limited-word blog may not be able to cover the incredible benefits of a Sharepoint-based safety system, but we have tried to cover it all. Whether a large organization or an SMB, SharePoint Online is the ultimate and most promising solution. Thus a team that works collaboratively towards the safety of a workplace promises a productive future!