Recording and reporting injury & illness is the utmost responsibility of both employee and employer. This aids companies to manage safety records while entails Occupational Safety & Health Administration in better policy making and generating data for research. Negative trends in the industry can be easily highlighted with mandatory reporting of safety records.
Injury or illness which requires medical treatment beyond first aid, transfer to another job or restricted work, days away from work or loss of consciousness, as well as one that causes death are considered as recordable injury or illness as per OSHA.
On 1st January, 2015, OSHA updated the recordkeeping rule according to which employers must report
1. All work-related fatalities within 8 hours.
2. All work-related inpatient hospitalizations, all amputations and all losses of an eye within 24 hours.
One can report to OSHA by
1. Calling OSHA’s free and confidential number at 1-800-321-OSHA (6742).
2. Calling your closest Area Office during normal business hours.
3. Using the new online form.
Fatalities which occur only within 30 days of the work-related incident must be reported to OSHA. Further, for an in-patient hospitalization, loss of an eye or amputation, these incidents must be reported to OSHA only if they occur within 24 hours of the work-related incident.
Employers covered under Part 1904 can keep the records of injuries and illnesses in the eminent forms 300 (Log of Work-Related Injuries and Illnesses), 300A (Summary of Work-Related Injuries and Illnesses) and 301 (Injury and Incident Report) by OSHA.
For further information on new industries which are covered and which have been exempted, check out OSHA’s website.
As per OSHA standards it is statutory for any company to maintain injury and illness recording and reporting requirements. This can be done in two ways one is by traditional paper based method and secondly by software. Software offers prompt and flexible solutions improving EHS performance and managing your EHS department.
It helps organizations to achieve regulatory compliance for National/International standards like OSHA, OHSAS 18001 and Government Regulations, Software prepares 300, 300A and 301 reports periodically, helps in notifications and can be customized on the basis of different countries and state compliance.
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